Case study: Kinetic IT

Timesheet completion jumped from 84% to 97%

Pipeline Forecasting was boosted to 94% accuracy

Cloud-based “anytime, anywhere” system availability

Billing times reduces from 15 days to 10

What did they have before?

Unit4 Business World replaced Epicor, Quickbooks, Paypac and a number of manual spreadsheets and forms to deliver a single source of truth.

“We wanted to automate transactions, provide mechanisms of control and risk management to refocus on supporting decision making. We had growth exponentially and could no longer manage the business on ‘gut feel’ or ‘entrepreneurial spirit’ “

Challenge – why did they need to change?

The professional services industry is becoming more competitive than ever before and to compete you must be able to have accurate information on hand to support business decisions. Kinetic IT identified that having a supportive ERP solution that was scalable to support their expected expansion would be paramount.

Kinetic IT risked competitiveness with slower processes, inaccurate workflows and data forcing staff to prioritise routine activity over exceptions. Kinetic IT has a dedicated service delivery model with a preference to be co-located at customer sites, presenting the challenge that their implementation needed to create a single source of truth no matter where their staff were.

Substantial growth meant that they required a solution capable of servicing to an expected 1,000 staff while keeping their finance, payroll and project administration staff at the same level.

Solution – How Agilyx helped?

Agilyx partnered with Kinetic IT to deploy their flagship Enterprise Resource Planning software suite –Unit4 Business World – Empowering Kinetic IT to grow exponentially.

We ensured that the ERP project for Kinetic was seen as an ‘evolution not a revolution’ focusing on getting their critical transactional and process platform right first, and then building from there.

Unit4 Business World has provided a platform that has resulted in greater efficiency and predictability in financial performance, thus building the boards faith in managerial decision making. This trust allowed the executive team to focus on maximising opportunities and continued company growth.

Modules they adopted
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Modules they adopted
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What was delivered

Agilyx has delivered a successful integration of Unit4 Business World ERP software on time and on budget – meeting 100% of the original scope. The benefits provided to Kinetic IT:

Monetary Savings – Staff numbers grew 40% since the start of the project but the number of staff needed for the transactional finance, payroll and project admin has stayed the same.

Improved Operations – Timesheet completion rose from 84% to 97% thanks to the single online system with absence entry and expense claims, operating with multi-level approvals to hone accuracy.

Efficiency and Growth – Improvements in timesheets accuracy led to improved timeliness and precision with billing times down from 15 days to 10.

Improved Customer Satisfaction – The accuracy and timeliness of billing and reporting to customers meant increase satisfaction from customers. 

“The implementation of Unit4 Business World was essential in providing a sustainable platform to buttress future growth and account for six years of significant expansion. It was the key to improving timely and accurate visibility of business performance.”
“The implementation of Unit4 Business World was essential in providing a sustainable platform to buttress future growth and account for six years of significant expansion. It was the key to improving timely and accurate visibility of business performance.”